Office Assistant Job Vacancies at KKKT / ELCT (2 Positions)

 Office Assistant Job Vacancies

Office Assistant Job Vacancies at KKKT / ELCT (2 Positions)


The Evangelical Lutheran Church in Tanzania (ELCT) is a faith-based organization registered in 19th June 1963 with Headquarter offices at Arusha. Mission of the ELCT is to provide holistic care to all people. ELCT is headed by the Presiding Bishop who is elected among the serving Diocesan Bishops. The management and leadership oversight is provided by the ELCT Secretary General assisted by four Deputy Secretary Generals (DSG) – including the DSG for Mission and Evangelism, DSG for Social services, Women and children services, DSG for Planning and Development and DSG for Finance and Administration. 

ELCT has applied for a USAID funding to implement an OVC support Project –  an opportunity proposed to take place in six regions of Tanzania – including Morogoro, Dodoma, Singida, Arusha, Kilimanjaro and Tanga.


ELCT is therefore, seeking for qualified and competent applicants for various positions for this Anticipated Donor Funded Project   to be implemented in North Eastern zone of Tanzania. Positions in this proposed Project covers Senior, middle and lower management including technical personnel for the proposed technical areas in the project. The project’s intervention will be aiming at facilitating delivery of comprehensive services that aim to keep all OVC sub-population and adolescent healthy, safe, schooled and stable.


These positions advertised and eventual recruitment process is subject to approval of funding by prospective donor.




Reporting to: Zone Manager

Location: Arusha and Dodoma

Detailed duties.

  • Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors
  • Perform general administrative tasks, including answering and directing correspondences, filing, meeting minutes, mailings and deliveries, and coordinating meeting room calendars
  • Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closest, and communal areas
  • Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order
  • Maintain filing system, contact database, employee list, and inventories
  • Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events onsite and offsite
  • Provides administrative support to ensure efficient operation of office.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.


Required qualification: 

  • Holder of diploma or general education in public administration/Human resources management
  • 3-5 years of relevant experience in an office setting, preferably in an administrative role
  • Excellent organizational skills, ability to prioritize, and comfortable working independently
  • Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
  • Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
  • Strong attention to detail
  • Proficient computer skills and ability to operate general office equipment




ELCT is seeking for experienced, self-motivated, highly competent individuals with exemplary ethical conduct to join the Anticipated OVC Next Generation program

 Dependable: Applicant must be dependable and can be relied on to uphold his/her responsibilities without having to be micromanaged

Good Communicator: Must have superior communications skills. Need to understand the message and deliver it clearly to the target audience

Productive:          The project demands productivity from its participants,

Qualification: All applicants must meet the minimum requirements stipulated in each position


Mode of Application:

Email your application letter and resume with names of current three references and their contact information before the Application Deadline.


Applications should be sent by email only to the addresses below and should note the position title in the Subject Line:


The 3 Referees: These must include your current employer (if employed), your peer or  immediate supervisor, and A same rank colleague or subordinate who can make a honest recommendation or reference for you.

All application should be sent to:

Secretary General
Evangelical Lutheran Church in Tanzania
P.O. Box 3033
Arusha, Tanzania.


Deadline for submitting the application is on 28 January 2022 at 4pm.

Due to large volume of application expected, only shortlisted candidates will be contacted for discussion and interviews.

 ELCT is an equal opportunity employer

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