Office Assistants Job Vacancies
VACANCIES ANNOUNCEMENTS FOR THE ANTICIPATED PROJECT
The Evangelical Lutheran Church in Tanzania (ELCT) is a faith-based organization registered in 19th June 1963 with Headquarter offices at Arusha. Mission of the ELCT is to provide holistic care to all people. ELCT is headed by the Presiding Bishop who is elected among the serving Diocesan Bishops. The management and leadership oversight is provided by the ELCT Secretary General assisted by four Deputy Secretary Generals (DSG) – including the DSG for Mission and Evangelism, DSG for Social services, Women and children services, DSG for Planning and Development and DSG for Finance and Administration. ELCT has applied for a USAID funding to implement an OVC support Project – an opportunity proposed to take place in six regions of Tanzania – including Morogoro, Dodoma, Singida, Arusha, Kilimanjaro and Tanga.
ELCT is therefore, seeking for qualified and competent applicants for various positions for this Anticipated Donor Funded Project to be implemented in North Eastern zone of Tanzania. Positions in this proposed Project covers Senior, middle and lower management including technical personnel for the proposed technical areas in the project. The project’s intervention will be aiming at facilitating delivery of comprehensive services that aim to keep all OVC sub-population and adolescent healthy, safe, schooled and stable.
NB:
These positions advertised and eventual recruitment process is subject to approval of funding by prospective donor.
VACANCY: OFFICE ASSISTANTS
Reporting to: Senior project operations officer
Location: Arusha and Dodoma
Position Summary
Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.
Detailed duties;
- Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
- Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
- Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Work as receptionist and provide support to front desk operations in office.
- Develop and manage office files and records and prepare file storage list to enable easy access to files.
- Collaborate with Office Operations Manager to carry out front desk procedures and maintain phone system manual.
- Prepare schedule for front desk relief team and use conference room for various listed purposes.
- Ensure neat and clean front office area maintain effective environment both employees and customers.
- Maintain all office equipment’s such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
Required Qualification:
- Advanced diploma or general education degree in Public Administration
- 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
- Excellent organizational skills, ability to prioritize, and comfortable working independently
- Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
- Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
- Strong attention to detail
- Proficient computer skills and ability to operate general office equipment
DESIRABLE QUALITIES FOR ALL APPLICANTS
ELCT is seeking for experienced, self-motivated, highly competent individuals with exemplary ethical conduct to join the Anticipated OVC Next Generation program
Dependable: Applicant must be dependable and can be relied on to uphold his/her responsibilities without having to be micromanaged
Good Communicator: Must have superior communications skills. Need to understand the message and deliver it clearly to the target audience
Productive: The project demands productivity from its participants,
Qualification: All applicants must meet the minimum requirements stipulated in each position
Mode of Application:
Email your application letter and resume with names of current three references and their contact information before the Application Deadline.
Applications should be sent by email only to the addresses below and should note the position title in the Subject Line:
The 3 Referees: These must include your current employer (if employed), your peer or immediate supervisor, and A same rank colleague or subordinate who can make a honest recommendation or reference for you.
All application should be sent to:
Secretary General
Evangelical Lutheran Church in Tanzania
P.O. Box 3033
Arusha, Tanzania.
Email: elcthq@elct.or.tz
Deadline for submitting the application is on 28 January 2022 at 4pm.
Due to large volume of application expected, only shortlisted candidates will be contacted for discussion and interviews.
ELCT is an equal opportunity employer